About The Legion
THE LEGION, led by owner Darco Occar, is a rapidly growing company known for reliable processes, clear structures, and a high standard of quality.
Daily projects, ongoing customer relationships, and recurring services ensure a consistent billing volume.
To ensure this dynamism is not hindered by administrative workload, a professionally organized, transparent, and punctual accounting system plays a central role in THE LEGION's business model.
Initial Situation
Before KLEVERBILL was introduced, the accounts receivable management at DIE LEGION was heavily reliant on manual processes. Invoices were created, reviewed, and sent individually. Incoming payments had to be manually checked, open items lists maintained manually, and dunning notices were initiated individually as needed.
The implications in daily operations:
High time commitment for recurring routine tasks
Lack of up-to-date overview of outstanding, due, and paid invoices
Delayed payments due to inconsistently structured dunning processes
The Objective:
Moving away from manual siloed solutions
Towards a fully digitized and automated process
Increased transparency across all receivables
Reduced manual effort within the team
Fast and reliable cash flow to stabilize liquidity
We were looking for a solution that not only generates invoices, but also guides the entire process from invoicing to the final reminder stage in a structured manner.
KLEVERBILL as the digital backbone in receivables management
With KLEVERBILL, DIE LEGION has implemented a solution that consolidates all central elements of receivables management into one system.
Automated invoice dispatch via post and email
Invoices are sent directly from KLEVERBILL without the need for manual printing, enveloping, or mailing.
Incoming payments are automatically matched to the appropriate invoices. Open items, partial payments, and discrepancies are immediately identifiable.
Automated Payment Matching
Automated dunning process with customized dunning notices
THE LEGION uses custom-formulated reminders that perfectly match the brand in both tone and clarity. Dunning procedures and deadlines are systematically managed in the background.
A clear, digital end-to-end process has emerged from many manual individual actions.
Seamless Implementation
The implementation of KLEVERBILL for DIE LEGION was deliberately streamlined and practical. Existing processes were analyzed, mapped in the system, and automated step by step.
Since implementing KLEVERBILL, DIE LEGION has experienced noticeable changes in their accounts receivable management.
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Significantly reduced manual effort in administration
Increased efficiency in invoicing and payment monitoring
Clear transparency regarding all outstanding, due, and paid receivables
Improved liquidity due to diligent accounts receivable management
Improved predictability, as figures and payment statuses are accessible at any time
What was once often 'handled on the side' is now a well-thought-out, digital core process.
Instead of administrative stress, there are now clear processes, established procedures, and complete transparency.
Conclusion
With KLEVERBILL, THE LEGION under the ownership of Darco Occar has thoroughly modernized its receivables management. Instead of manual routines, automated and transparent processes now prevail. Administration has become more streamlined, incoming payments are better monitored, and the company can focus more on creating actual value: its core business.
KLEVERBILL has thus become an integral component of the digital infrastructure at DIE LEGION.
