About Gastro-HACCP
Gastro-HACCP supports food service establishments in implementing and complying with statutory hygiene and documentation requirements.
Services are provided regularly, with many billings recurring. Thus, reliable, clean, and efficient accounting is a central component of daily operations. As the customer base grew, so too did the demands for structure, clarity, and efficiency in billing.
At Gastro-HACCP, everyday operations revolve around reliability, standards, and clean processes. This is precisely what the company expected from its own accounting system. However, as the business expanded, it became increasingly clear that the existing processes could no longer keep up with the pace.
Initial Situation
Invoices were printed and sent by mail. Incoming payments had to be checked manually. Outstanding items were tracked in lists. This consumed time, required personnel, and regularly caused uncertainty in liquidity planning.
The Turning Point: The Decision for Full Automation
Gastro-HACCP has deliberately opted against small partial solutions. The aim was to find a platform that reliably represents the entire process:
With KLEVERBILL, all previous standalone solutions have been replaced by a central system.
Clear Objectives and Needs:
Significantly fewer manual interventions
Reliable and faster payment receipts
Constant transparency regarding all outstanding and paid invoices
Greater Clarity in Liquidity Planning
Significant relief in daily operations
The dunning process should be legally binding, yet customer-friendly.
Outstanding balances should always be clearly traceable. The primary goal was to reclaim time for the core business.
The Solution: KLEVERBILL as Central Control System
With KLEVERBILL, all previous standalone solutions have been replaced by a central system.
Automated invoicing via postal and email systems
Custom-crafted texts
Deadlines, phases, and content are reliably managed in the background.
A previously fragmented process has been transformed into a seamless, digital workflow.
Seamless Implementation
The transition to KLEVERBILL was structured and seamless. Existing processes were quickly mapped out. The team quickly became familiar with the new system—without lengthy training sessions or complex adjustments.
Shortly after launch, it became evident that many tasks that previously had to be performed manually on a daily basis were now running automatically in the background.
Today, Gastro-HACCP manages its entire invoicing and dunning process digitally via KLEVERBILL.
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Continuous transparency over all outstanding and paid invoices
Significant relief in daily operations
Instead of administrative stress, we now have clear processes, established routines, and comprehensive transparency.
Conclusion
With KLEVERBILL, Gastro-HACCP has revamped its invoicing and dunning processes—digital, automated, and future-proof. Where manual workflows once prevailed, clear structures, transparency, and automation now provide significant relief.
KLEVERBILL is not just a tool, but a genuine management component in the daily operations of Gastro-HACCP.
